Checklist

The following list is a guideline of what is needed for a successful charity tournament. Things with a * are services that we can provide if you would prefer to invest in our experience.

  • A date should be set
  • once you have set a date, as a non-profit you MUST apply for the event license in order to operate legally.
  • Possible sponsors should be contacted to get donated items for a silent auction which usually proves beneficial to the bottom line.
  • You should have at least two members of your organization present on the day of the event to PR and thank the beneficiaries.  Also to award end prizes.
  • You should compile a list of names, addresses, and phone numbers of your sponsors, benefactors and participants that you think would be interested in your event.   

                 This is key because from this list you can advertise, determine ticket value, and plan for the size of your tournament.

  • *Decide on a price for tickets purchased: 2 weeks or earlier, 2 weeks and later, On the day of the event, Rebuys.
  • *From this list all members should be called in order to help ticket sales.
  • *Invitations should be mailed out by 3 weeks prior to the date. Also tickets will need to be mailed out and monies accounted for.
  • *A press release should be sent to all the local and major news affiliates.
  • *You should offer food whether it is an outside vendor or basic foods.
  • *We can provide a single host for every 75 people or you can have individual dealers for each table.
  • *You need Poker supplies such as: Tables, Chips, Cards, Timers, Rule sheets, and informational packets.
  • *A location must be found.  This needs to be big enough to hold the number of players you hope for plus 20 more. 
  • *The location itself should be decorated with banners and flyers also with brochures of organizations that donated to your cause.